Terms & Conditions – Portrait & Wedding
Portrait Sessions (Family, maternity, newborn, child/ren, commercial headshot)
Copyright Information: It is illegal to copy or reproduce these photographs elsewhere without MLD Photographic’s permission, and violators of this Federal Law will be subject to its civil and criminal penalties. All photographers, both on website and Facebook, including all potential proofs and purchased prints, are copyrighted; reproduction of any image by any means, including copying, re-printing, screen captures, and other means of print reproduction are strictly prohibited and are a violation of copyright law. Additionally, it is ILLEGAL to post any photographers work on the Internet, blogs and social networking sites, without the express permission of the photographer. The only exception to this is if you have purchased the print release CD/USB. As an artist, MLD Photographic wishes to have complete control over the final look of her client’s images, and scanned images damage her reputation as a photographer by distorting and devaluing the image quality. Thank you for respecting MLD Photographic’s work and livelihood by choosing not to reproduce her images.
Studio Session: Please only bring the people that will be photographed to the session.
Before Your Session: Please have your children dressed and ready to go for their session.
Retainer Policy: (If applicable) A non refundable retainer of (£10.00) may be due at the time of booking your session. This guarantees the time and date allotted for you. Should payment not be received in this time frame, MLD Photographic reserves the right to offer the date and time to another client.
Online Gallery: (If option is applicable) The images will be displayed in a password-protected online gallery. The online gallery will be available for3 months. If you wish to order prints then ordering should be completed in that time frame. If you would like to re-publish your gallery, there is a fee of £20.00.
Viewing & Ordering: MLD Photographic will arrange with you a personal previewing and ordering session at a time and date convenient to both parties. Payment for all printed products are due when ordering. Once payment is received, orders are placed. Your print order will be
delivered to MLD Photographic approximately 7 days after your previewing session. Canvases and albums may take up to 14 days. MLD Photographic will then contact you to arrange collection/delivery/or post.
Portrait Care: Handle your portraits with extreme care. Damage incurred as a result of improper handling, framing or hanging is the responsibility of the client.
Reprints: You are welcome to place a re-print order from the images you originally purchased.
Re-Shoots: Re-shoots are at the discretion of the photographer; and are not given for regretful personal choices such as hair and clothing.
Under the Weather: If you or your child is feeling ill, please call to reschedule MLD Photographic understands that sometimes, this happens. If you must cancel, please try to do so at least 48 hours before your session.
Payment Options: MLD Photographic accepts cash, card and bank transfer payments only.
Usage: MLD Photographic reserves the right to use the images and/or reproductions for display, publication, or other purposes.
All images remain the property of MLD Photographic. However, MLD Photographic respects a clients wishes should you not wish for any images taken during your photo session to be made public. Please advise MLD Photographic of such request before your session.
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WEDDING T&C’s
1. Contract
It is agreed that the terms set out in this booking form is the total agreement made between us and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.
2. Coverage
I/we understand and accept that the photographic covers will be as my professional expertise determines and that no one photograph will be deemed more important than another. Every effort will be made to comply with your wishes – I am very flexible! Any requests not notified on this form must be made by the client to me in writing.
3. The Photographer
On very, very rare occasions and without notice it may be necessary for Melanie Davies-Morley to be substituted by another photographer, (e.g. due to ill health). MLD Photographic will find and hire an alternative photographer or reimburse the full amount paid to the customer, including the deposit.
MLD Photographic/Melanie Davies-Morley will not be held liable for services not rendered.
4. Image Type
Some photographs may be offered or may be suitable in black and white and some possibly as sepia or selectively coloured. These will be selected by Melanie Davies-Morley who will use her own judgement and experience to determine the images. Please make sure I am aware if you want particular images treating in this way.
5. Copyright
All digital images and prints are the property of Melanie Davies-Morley trading as MLD Photographic and are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically / electronically or by any other means an image created as part of this contract without the permission of the photographer/s in writing. A License may be offered for an additional payment allowing you to have prints made by selected professional photo printers.
6. Licence.
Melanie Davies-Morley trading as MLD Photographic shall be granted complete artistic licence including in relation to the poses photographed and the locations used. It is understood MLD Photographic is the exclusive official photographer retained to perform the photographic services requested on this contract. No other photographer is allowed to take photos at the wedding or obstruct MLD Photographic in any way.
The photographer judgement regarding the locations/poses and number of images taken shall by final.
Due to the vagaries of the weather and willingness of subjects it may not be possible to capture all the images requested.
7. Force of Majeure or Act of God
The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.
8. Previews
Although Melanie will do her best to produce as many edited and final images as discussed with you, there is no guarantee that any particular number of images will be produced.
9. Display
I/We allow Melanie Davies-Morley trading as MLD Photographic to display any images included in this contract on her website, portfolio, literature, wedding exhibitions and advertising. No use of the images will be made by Melanie for other commercial reason without the written permission of the client.
10. Cancellation
I/We may cancel this contract at any time by giving written notice to Melanie Davies-Morley trading as MLD Photographic but in doing so shall forfeit any monies paid. Should cancellation be given to Melanie Davies-Morley trading as MLD Photographic less than 60 days prior to the date of the ceremony, the client shall pay an amount so that the total paid by the client is equal to 75% of the contract value. The said sum shall be payable as compensation as an estimate of the loss Melanie Davies-Morley trading as MLD Photographic would suffer. Should cancellation be due to venue closure for the reason of Covid-19 then you will receive a refund of monies paid.
11. Limitation of Liability
In the unlikely event of total catastrophic failure or cancellation of this contract by either party or in other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
12. Complaints
Any complaints should be raised by the client to Melanie Davies-Morley trading as MLD Photographic, in writing within 28 days of first becoming aware of the matter to be complained of and in any event within 28 days in the receipt of the images.
13. Deposit
A booking fee/deposit is needed to secure your date and time of your wedding. The fee is non-refundable in the event of cancellation or date change.
14. Payment of remaining balance
Instalments of payment are allowed with no cost of administration or interest fee. The full remaining balance of this contract must be paid no later than 4 weeks before the wedding date.
***Please contact MLD Photographic should you have any queries about these terms & conditions.***